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Additionally, there are a lot of benefits of using time tracking software like project time tracking. You can also track project profit and loss which is very essential for the stability of an organization. Understanding FTE is like having a magic wand for managing your workforce in business and HR.

Full Time Equivalent (FTE) Calculator Formula

In this case, the calculation may show that the first professional is overqualified for the position, whilst the other needs more training and development. The underlying period can be, for example, a day, a month or even a year. Join BambooHR and League to explore how to go beyond wellness resolutions so your organization https://www.bookstime.com/ can reap all the benefits of a healthy workforce. The development interview is an important means of encouraging employee growth and development within an organization. Because topics such as sustainable employability and binding and engaging talent are currently central to HR, conducting effective development…

Full Time Equivalent (FTE)

In general terms, full-time equivalent (or FTE) is a unit of measure that plays an important role in calculations used in businesses, project management, or federal programs for eligibility purposes. Contractors may or may not be included in FTE calculations, depending on their classification and the organization’s policies. Generally, contractors are not counted as FTEs unless they are considered equivalent to full-time employees. FTE is used in budgeting to estimate labor costs, allocate resources, and determine staffing needs based on workforce capacity. But to calculate FTE, you need to know the working hours and this can be easily tracked by a time tracking software which tracks offline time and idle time.

• It’s primarily used to compare part-time hours to full-time hours to see how many “full time” employees you end up with.
• As you can see from the example above, you can easily calculate how many full-time equivalent employees you need to hire to successfully complete a project.
• Understanding the FTE allows HR to accurately determine the capacity and contribution of part-time workers compared to full-time employees.
• Now, most FTE calculations are going to be made with more than one worker.
• You’re looking to see how many full-time employees they’re equivalent to, so you’ll likely get a number greater than one.
• You can also use an FTE calculation to determine the appropriate pay for part-time workers.

How to calculate full-time equivalents

Her vast knowledge in the industry has enabled her to address issues pertaining to time tracking software,project management, productivity analysis and performance management. She has been researching several strategies for how productivity and time management might assist a business in effectively managing its time flow. Factors such as regular fte meaning hours worked, overtime hours, paid time off, and employee classifications (full-time, part-time) should be considered in FTE calculations. Companies use full-time equivalent (FTE) measurements because they provide a standardized way to evaluate and compare the workload and contributions of employees, even when their work hours vary.

How to Calculate the Full Time Equivalent

It helps in planning for additional resources during peak seasons or temporary demands. It also helps in identifying if there is a need for hiring more full-time employees or utilizing additional temporary workers. It should be noted if you’re using this for project planning, you’ll also have to take into account vacation days and paid holidays. Full-time employees, and many part-time employees, don’t actually work 52 weeks per year.

Calculate FTEs Instantly with Personio

Various FTE formulas accommodate different timeframes and employee types. For weekly calculations, FTE equals total hours worked divided by standard weekly hours (e.g., 40 hours). Monthly FTE is total hours divided by standard monthly hours (e.g., 160 hours). Yearly FTE divides total hours by standard yearly hours (e.g., 2,080 hours).

• Let’s say you have four full-time employees, three part-time employees working 20 hours a week for 30 weeks per year, and one part-time employee working 15 hours a week for 52 weeks per year.
• The author has six years of expertise as a productivity and time management researcher.
• This is most often used with businesses that have several part-time workers and want to determine employee needs in terms of workload and coverage.
• A part-time worker who works half-time would be equivalent to 0.5 FTE.
• Organizations can determine full-time to be a certain number of hours – such as 40, or a certain number of days per week, such as five.
• FTE can be used to compare two different groups of employees, or to compare one employee’s workload over time.

Why the FTE calculation is important